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Data Protection Declaration

 
 

Data Protection Declaration of the Swiss Paraplegics Association

1

Fundamental information on data processing and legal principles
1.1 This data protection declaration explains the type, scope and purpose of the processing of personal data within our online offers and associated websites, functions and content (hereinafter collectively referred to as «online offer» or «website»).
1.2 For the terminology used, such as «personal data, pseudonymisation, consent, person responsible» or «processing» refer to the definitions in Art. 4 of the EU General Data Protection Regulation (DSGVO).
1.3 We process personal data of users only in compliance with the relevant data protection regulations (Swiss data protection law and, in the case of application of Art. 3 EU DS-GVO, the EU DS-GVO). This means that user data is only processed if there is legal permission. This means, in particular, if data processing is required, or requirement by law to provide our contractual services (e.g. processing of orders) and online services, and the user has given their consent, as well as on the basis of our legitimate interests.
1.4

Responsibility lies with:

Swiss Paraplegics Association
Kantonsstrasse 40
6207 Nottwil
spv(a)spv.ch 

 

The data protection officer is:
Information security and data protection officer SPG
Guido A. Zäch Str. 1
6207 Nottwil
datenschutz(a)paraplegie.ch 


Any person affected can contact the information security and data protection officer directly at any time with any questions or suggestions regarding data protection.

1.5 Persons under the age of 18 should not transmit any personal data to us without the consent of their parents or legal guardians. We do not request any personal data from minors and young people. We do not knowingly collect such data and do not pass it on to third parties.

 

2 Collection of access data and log files
2.1

Every time the website is accessed by a person or an automated system, we collect a series of general data and information. This general data and information is stored in the server's log files. The name of the accessed website, file, date and time of access, amount of data transferred, notification of successful access, browser type and version, the user's operating system, referring URL (the previously visited page), IP address and the enquiring provider may be recorded.
If users leave comments or other contributions, their IP addresses are saved.

2.2 For security reasons (e.g. to investigate acts of abuse or fraud), log file information is stored for a maximum of 14 days and then deleted. Data, the further storage of which is necessary for evidentiary purposes, are excluded from deletion until the respective incident has been finally clarified.

 

3 Making Contact
3.1

When contacting us (via contact or registration form or email), the information provided by the user is compiled in order to process and edit the contact request.

3.2 It is up to the user to decide whether they want to provide us with personal data. Depending on the intended use, this includes passing it on to subcontractors who are commissioned by us and provide services to the Swiss Paraplegics Association.

 

4 Registration (e.g. travel, sports meetings, events), making contact or membership application
4.1

The user has the option of registering on our website by providing personal data or applying for membership. This personal data is transmitted to the person responsible for processing results from the respective input screen that is used for this purpose. The personal data entered by the user is collected and stored exclusively for internal use by the person responsible for its processing and for our own purposes. The person responsible for processing can arrange for the data to be passed on to one or more contract processors, who also use the personal data exclusively for internal use attributable to the person responsible for the processing uses.

4.2 By registering, contacting or applying for membership on the website, the IP address assigned by the Internet service provider (ISP) to the person concerned, the date and time of registration are also saved. This data is stored against the background that this is the only way to prevent misuse of our services and, if necessary, to enable us to investigate criminal offenses and copyright violations. In this respect, the storage of this data is necessary to protect the person responsible for processing. A transfer of this data to third parties does not take place unless a legal obligation exists, or passing on to law enforcement, or legal prosecution.
4.3 The registration, contact or application for membership of the person concerned through voluntary provision of personal data, enables the person responsible for processing to provide the services you have requested. We also use the collected data for customer care and advice, in particular for telephone contact and sending out our magazine, newsletter, association information and offers by post and e-mail.

 

5 Cookies & Server-Log Files
5.1

Cookies are information that is transferred from our web server or from third party web servers to the user's web browser and stored there for later retrieval. Cookies can be small files or other types of information storage.

5.2 If users do not want cookies to be stored on their computers, they are asked to deactivate the corresponding option in the system settings of their browser. Saved cookies can be deleted in the system settings of the browser. The exclusion of cookies can lead to functional restrictions of this online offer.
5.3

You can use cookies for reach measurement and advertising purposes via the deactivation page of the network advertising initiative (http://optout.networkadvertising.org/) and also the American website (http://www.aboutads.info/choices) or the European website (http://www.youronlinechoices.com/uk/your-ad choices/).

5.4

The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

  • Browser type and browser version
  • the operating system used
  • Referring URL
  • Host name of the accessing computer
  • Time of the server request
  • IP Address

 

6 Google Analytics
6.1

On this website we use Google Analytics (with anonymisation function). Google Analytics is a web analysis service. Web analysis is the analysis, collection and evaluation of data on the behaviour of visitors to Internet pages. A web analysis service collects, among other things, data on which website a person concerned came to our website (so-called referrer), which sub-pages of the website were accessed or how often and for how long a sub-page was viewed. Web analysis is mainly used to optimise a website and for a cost-benefit analysis of internet advertising.

6.2 The operating company of the Google Analytics component is Google Inc., 1600 Amphitheater Pkwy, Mountain View, CA 94043-1351, USA.
6.3

Google is certified under the Privacy Shield Agreement and thus offers a guarantee to comply with European data protection law.

(https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active).

6.4

Google will use this information on our behalf to evaluate the use of our online offers by users, to compile reports on the activities within these online offers and to provide us with other services related to the use of these online offers and the internet. In doing so, pseudonymous user profiles can be created from the processed data.

6.5 We only use Google Analytics with activated IP anonymisation. This means that the IP address of the user is shortened by Google within Member States of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there.
6.6

User’s IP address transmitted by the user's browser will not be merged with other Google data. Users can prevent the storage of cookies by setting their browser software accordingly; Users can also prevent Google from collecting the data generated by the cookie and relating to their use of the online offer and from processing this data by downloading and installing the browser plug-in available under the following link: https://tools.google.com/dlpage/gaoptout?hl=de.

6.7

Further information on data usage by Google, settings and objection options can be found on the Google website: https://www.google.com/intl/de/policies/privacy/partners («Use of data by Google when you use our partners' websites or apps»),
https://www.google.com/policies/technologies/ads («Use of data for advertising purposes»), https://www.google.de/settings/ads («Manage information that Google uses to show you advertisements»).

6.8

Further information and the applicable data protection provisions of Google can be found at: https://www.google.de/intl/de/policies/privacy/ and at http://www.google.com/analytics/terms/de.html
Further information on Google Analytics can be found under this link: https://www.google.com/intl/de_de/analytics/

 

7 Integration of services and content from third parties
7.1

We use content or service offers from third-party providers within our online offer in order to integrate their content and services, such as videos or fonts (hereinafter uniformly referred to as «content»). This always presupposes that the third-party providers of this content perceive the IP address of the users, as they would not be able to send the content to their browser without the IP address. The IP address is therefore required to display this content. We endeavour to use only content whose respective providers use the IP address solely to deliver the content. Third-party providers can also use so-called «pixel tags» (invisible graphics, also known as «web beacons») for statistical or marketing purposes. The «pixel tags» can be used to evaluate information such as visitor traffic on the pages of this website. The pseudonymous information can also be stored in cookies on the user's device and contain, among other things, technical information about the browser and operating system, referring websites, visit time and other information about the use of our online offer, and can also be linked to such information from other sources. 

7.2

The following illustration provides an overview of third-party providers and their content, along with links to their data protection declarations, which contain further information on the processing of data and, in some cases already mentioned here, options for objection (so-called opt-out):

 

8 Data transfer to third parties and third party providers
8.1

Data that was logged when our website was accessed is only transmitted to third parties insofar as we are obliged to do so by law, contract or a court decision, or on the basis of legitimate interest.

8.2 In the case of the transmission of personal data and photos, within our association we only use the personal information you enter or, if necessary, pass it on to the company commissioned to process the order. A transfer to third parties, for commercial or non-commercial purposes, will not take place without your express consent.
8.3 In the case of subcontractors that we use to provide our services, we take suitable legal precautions as well as appropriate technical and organizational measures to ensure the protection of personal data in accordance with the relevant statutory provisions.
8.4

If within the scope of this data protection declaration, content, tools or other means are used by other providers (hereinafter jointly referred to as «third-party providers») and their registered office is in a third country, it can be assumed that data will be transferred to the third-party providers' registered offices. Third countries are countries outside the EU and Switzerland or the European Economic Area. The transfer of data to third countries takes place either if there is an adequate level of data protection, the consent of the user or other legal permission.

 

9 Rights of the person concerned
9.1

Any person concerned has the right to request confirmation from us as to whether we are processing personal data relating to them.

9.2

Anyone affected by the processing of personal data can at any time request from us free of charge (a fee may be charged in the event of repeated or improper assertion) about the personal data we have stored about them. We also provide the following information:

  • the purposes of the processing
  • the categories of personal data that are processed
  • The recipients or categories of recipients to whom the personal data has been disclosed or is still being disclosed, in particular to recipients in third countries or to international organisations
  • If possible, the planned duration for which the personal data will be stored or if this is not possible, the criteria for determining this duration
  • the existence of a right to correction or deletion of the personal data concerning you or to restriction of processing by the person responsible or a right to object to this processing
  • the right to lodge a complaint with a supervisory authority.

Furthermore, the person concerned has a right to information as to whether personal data has been transmitted to a third country or to an international organization. If this is the case, the data subject also has the right to receive information about the appropriate guarantees in connection with the transmission.

9.3 Anyone affected by the processing of personal data has the right to request the immediate correction of incorrect personal data concerning them. Furthermore, the data subject has the right, taking into account the purposes of the processing, to request the completion of incomplete personal data, including by means of a supplementary declaration.
9.4 Anyone affected by the processing of personal data has the right to demand that the personal data concerning them be deleted immediately, provided that there are legal reasons for the deletion and the processing is not required.
9.5

Anyone affected by the processing of personal data has the right to request the controller to restrict the processing if one of the following conditions is met:

  • The correctness of the personal data is contested by the data subject for a period of time that enables the person responsible to check the correctness of the personal data.
  • The processing is unlawful, the person concerned refuses to delete the personal data and instead requests that the use of the personal data be restricted.
  • The person responsible no longer needs the personal data for the purposes of processing, but the person concerned needs them to enforce, exercise or defend legal claims.
  • The person concerned has lodged an objection to the processing and it has not yet been determined whether the legitimate reasons of the person responsible outweigh those of the person concerned.
9.6 Anyone affected by the processing of personal data has the right to receive, in a structured, common and machine-readable format, the personal data concerning them, which the person concerned has provided to a responsible person, or to request that the personal data be transmitted to another responsible person. Implied is that the data is processed using automated procedures.
9.7 Anyone affected by the processing of personal data has the right to object to the processing of personal data concerning them at any time for reasons that arise from their particular situation.
9.8

Anyone affected by the processing of personal data has the right to withdraw consent to the processing of personal data at any time. If a data subject wishes to exercise one or more data subject rights, they can contact our data protection officer at any time (see section 1.5).

 

10 Deletion of Data
 

The data stored by us will be deleted as soon as it is no longer required for the intended purpose and the deletion does not conflict with any statutory retention requirements. If the user data is not deleted because it is required for other and legally permissible purposes, its processing will be restricted. I.e. the data is blocked and not processed for other purposes. This applies, for example, to user data that must be kept for commercial or tax purposes.

 

11 Right of objection
 

Users can object to the future processing of their personal data in accordance with the legal requirements at any time. The objection can in particular be made against processing for direct marketing purposes.

 

12 Security measures
 

We take organisational, contractual and technical security measures in accordance with state-of-the-art technology to ensure that the provisions of data protection laws are complied with and to protect the data processed by us against accidental or deliberate manipulation, loss, destruction or access by unauthorised persons.

 

13 Changes to this data protection declaration
 

In the course of further development of our website and the implementation of new technologies, changes to this data protection declaration may become necessary. We therefore recommend that you review this data protection declaration from time to time.

 

14 The German language version of this document shall be controlling in all respects and shall prevail in case of any inconsistencies with translated versions.